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Senior Consultant (Assistant Company Secretary)

DMJ Recruitment Logo

32233 - 51328 GBP ANNUAL

DMJ Recruitment

London, United Kingdom

Less than $1 million (USD)

Company - Private

Published 2024-05-25





Employment Type


Posted about 12 hours ago

This award winning company secretarial business is one of the largest company secretarial providers in the UK and is well-known for its expertise in corporate governance advisory services and company secretarial administration.

With offices in the UK and internationally, the organisation supports domestic and international clients with all aspects of their company secretarial and governance needs and have a long-standing reputation of providing class-leading services to UK listed businesses. Their specialism is supporting companies through IPOs and working with Investment Trusts.

As a Senior Consultant in their London office, you will manage a varied portfolio of clients, including high profile listed companies, providing end to end support, covering board facing responsibilities, statutory and regulatory compliance, governance and best practice advice.

You will also be responsible for working with less experienced team members to deliver service excellence, acting as a point of contact for technical queries raised by Team Members and proactively contributing to the commercial success of the business.

Main Responsibilities

  • Managing a varied portfolio of clients, including complex and high profile listed companies accountabilities include:
    • Full support to private and listed company Boards and committees, including attendance at the meetings in a minute taking and advisory capacity
    • Providing advice and guidance on corporate governance best practice to a diverse portfolio of clients including the preparation of reports as required
    • Ensuring compliance with all Stock Exchange requirements including all listing, statutory and regulatory requirements, stock market announcements and compliance with Market Abuse
Regulations (MAR) o Drafting and reviewing the non-financial sections of Annual Report and Accounts, and project managing the process where appropriate for clients
    • Organising and managing the annual and other general meetings, including the preparation of all relevant notices
    • Regulatory , statutory and governance reporting requirements – maintenance of corporate registers, director details and records for client entities
    • Reviewing relevant statutory submissions and returns on behalf of clients
    • Reviewing regulatory announcements on behalf of client companies using a range of RIS portals
  • Overseeing and reviewing the work carried out by more junior colleagues for clients in your portfolio and reviewing work for the wider team, including more technical documents such as corporate reports
  • Taking a proactive approach to establishing and developing relationships with key clients, demonstrating positive behaviours in account development and relationship management.
  • Contributing to or leading internal and external technical initiatives, e.g. training sessions, webinars, articles.
  • Sharing your core technical knowledge with other team members and leading internal knowledge sharing initiatives.
  • Proactively contributing to operational and/or client related improvement and initiatives.
  • Ensuring that services are delivered to a high standard, on time, and within our commercial operating model and encouraging delivery at these standards by junior colleagues.
  • Supporting your Manager in the development of graduate trainees and/or part qualified team members who provide the support on your portfolio of clients.
  • Approval of Customer Due Diligence to ensure compliance with Anti-Money Laundering Policies and Know Your Client requirements.

Key Accountabilities

  • Team performance & development: take responsibility for your own performance and skill development. Where relevant, identify and escalate any performance issues within immediate team. Provide on the job training and mentoring as assigned by senior team members
  • Managing change: actively participate in change, carry out any assigned tasks within the given timeframe. Be aware of how own activity supports and contributes to a process of change management, advise/plan accordingly. Actively look for operational improvement/ make recommendations where there are improvement opportunities
  • Leadership: support execution of strategic vision within function/team. Assist in managing the team/function. Where relevant support the manager with the delegation of work to less experienced staff whilst retaining responsibility
  • Company knowledge: have a good understanding of impact of other disciplines within the business on own area of work. Apply management and business skills in working with clients and/or in own business
  • Business knowledge: have an understanding of key issues dominating the market for own business area. Have a good understanding of business propositions
  • Chargeable hours (If applicable): maintain accurate reports of time spent on billing modules. Ensure that all time charged is justified and in line with internal policies/procedures, encourage and support others to do the same
  • Relationship Management: actively engage with colleagues within the business. Seek to develop network and establish mutually beneficial relationships. Develop strong client relationships with intermediaries, third parties and identify key client contacts so as to be seen as the first point of contact
  • Sales (If applicable): close sales by developing or issuing a proposal for client response
(formally/conversationally) - Identify and develop sell-on/ cross -sell opportunities within the business
  • Influencing: achieve specific outcomes with stakeholders by building consensus and resolve conflict. Influence within team and the wider department where appropriate. May influence clients
  • Data integrity/reporting: accurately draft, prepare and review relevant documentation. Provide accurate and timely data. Advise and support junior members of the team
  • Mandatory training: complete all mandatory training as per the training calendar and actively remind others to do so
  • Policies and procedures: ensure knowledge of and compliance with their policies and procedures and keep up to date with amendments. Guide and advise junior members of the team
  • Risk: ensure that all weaknesses/incidents identified in relation to service delivery/internal processes are reported correctly, recorded and appropriate actions are implemented
  • Legal & regulatory: have achieved and maintain an understanding of relevant legal and regulatory requirements
  • Verbal: communication & presentation: present ideas effectively, using appropriate language and tone. May present 1:1, in small or large Groups, where appropriate may present to other areas within the business or to a small number of external clients
  • Written communication: autonomously produce high quality of work and act as a focal point for queries from less experienced members of the team. For external clients, where required, ensure the approved procedures and templates are used and that reports are completed in accordance with SLA\'s.

Experience & Personal Attributes

  • Associate of ICSA, The Chartered Governance Institute
  • Extensive knowledge of UK company law, regulation and best practice, including solid listed and board facing experience.
  • Strong minute taking abilities.
  • Ability and willingness to work in a fast paced environment and to balance conflicting deadlines.
  • Ability to integrate into a dynamic team and work in a collaborate manner, taking a hands-on role when necessary.
  • Commercial awareness and desire to work within a professional services environment, with a broad understanding of this model.
  • Strong client facing and relationship management skills.
  • Ability to engage with and guide less experienced team members to encourage their personal and professional development.

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