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Change Management - Project Administrator

Marex Logo

Marex

www.marex.fr

Grenoble, France

Unknown / Non-Applicable

Company - Private

Published 2024-05-23

Marex is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the commodities, energy and financial markets.

The Group provides comprehensive coverage across five core services: Market Making, Execution & Clearing, Hedging & Investment Solutions, Price Discovery and Data & Advisory. It has a leading franchise in many major metals, energy and agricultural products, executing around 38 million trades and clearing over 193 million contracts in 2021. The Group provides access to the world's major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders. Marex maintains a strong balance sheet with prudent capital and liquidity positions and has an investment grade credit rating.

Marex was established in 2005 but through its subsidiaries can trace its roots in the commodity markets back almost 100 years. Headquartered in London with 22 offices worldwide, the Group has over 1,100 employees across Europe, Asia and the Americas.

For more information visit www.marex.com (http://www.marex.com/)

Purpose of Role:

We are seeking a motivated self-starter for a Junior Project Administrator position. You will be responsible, among other things, for coordinating project activities, maintaining and updating the project schedule, managing assignments, monitoring progress and communicating to the project team.

The Junior Project Administrator will report to the Senior Programme Manager and assist with preparing action plans and managing resources. You will work closely with the project team, so strong communications skills are a must. Your mission is to help the project meet quality standards and deliver on time.

Responsibilities:

Primary Responsibilities

  • Scheduling meetings and recording minutes
  • Support the Senior Programme Manager in administrative duties and processes
  • Support the Senior Programme Manager with planning activities

Secondary Responsibilities

  • Make phone calls
  • Schedule meetings and keep minutes
  • Assist with planning, from start to finish of the project
  • Prepare and distribute project materials
  • Create weekly workflow
  • Monitor progress
  • Alert the Senior Programme Manager to issues as they arise
  • Report on team and project performance
  • Act as point of contact for the project team and facilitate communications
  • Supervise and delegate tasks to project team members
  • Collaborate on stakeholder presentations
  • Foster positive relationships with stakeholders

General

  • Ensuring compliance with the company's regulatory requirements under the [FCA, NFA, AMF, AFM, MAS
  • Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with.
  • Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values.
  • At all times complying with the FCA's Code of Conduct [UK only] /Marex's Code of Conduct [non UK]
  • To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
  • To report any breaches of policy to Compliance and/ or your supervisor as required
  • To escalate risk events immediately
  • To provide input to risk management processes, as required.

Competencies, Skills & Experienced Required:

Competencies

  • Excellent verbal and written communication skills
  • A collaborative team player, approachable, self-efficient and influences a positive work environment
  • Demonstrates curiosity
  • Resilient in a challenging, fast-paced environment
  • Ability to take a high level of responsibility in a fast pace and high-volume environment
  • Excels at building relationships, networking and influencing others
  • Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring
  • operational effectiveness

Skills and Experience

  • Computer literacy – MSOffice Suite, especially Excel
  • Strong oral and written communication skills
  • Analytical skills
  • Problem solving skills
  • Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.
  • Desirable - Basic understanding of project management, such as planning, time management, task management, etc.

Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company.

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